Degree/Diploma Certificate & Academic Transcript Collection

GUIDELINES FOR SELF COLLECTING THE DEGREE/DIPLOMA & ACADEMIC TRANSCRIPT AT THE COUNTER

  • Graduates will be given information about the collection of the degree/diploma & academic transcript before the procession into the hall.
  • Graduates can only collect their degree/diploma & academic transcript after their respective session ends.
  • The graduate must return the Convocation Attire borrowed before collecting the degree/diploma & academic transcript (not applicable to graduates who did not attend the ceremony)
  • Please present the receipt of returning convocation attire and also graduate’s MyKad/ Passport/ Matric Card (without MyKad/ Passport/ Matric Card: the degree/diploma & academic transcript will not be issued to the graduate)

 

GUIDELINES FOR REPRESENTATIVES COLLECTING THE DEGREE/DIPLOMA & ACADEMIC TRANSCRIPT AT THE COUNTER

  • The representative can only collect the degree/diploma & academic transcript once the graduate’s respective session ends.
  • Fill up the consent form for collecting the degree/diploma & academic transcript: Form K1 
  • Enclose a copy of the graduate’s MyKad/Passport/Matric Card
  • Representatives need to bring and hand in their MyKad/Passport to verify the consent given.
  • Hand in the convocation attire return slip (not applicable to graduates who did not attend the ceremony)
  • Hand in confirmation of completion slip of the online tracer study (upon request)
  • Hand in the convocation fees payment slip (upon request)

** Note:
If the Form K1 and copies of MyKad/Passport and Confirmation slip of the online tracer survey are not attach together, the degree/diploma & academic transcript will not be issued to the representative.


GUIDELINES FOR MAILING THE DEGREE/DIPLOMA & ACADEMIC TRANSCRIPT

  • Fill up the form for mailing the degree/diploma & academic transcript: Form K2
  • The form can only be submitted to the Academic Management Division, Office of Deputy Vice Chancellor (Academic & International) or UTMSPACE office T05 Building, UTM Johor Bahru one week after the convocation ceremony. The addresses are as listed below.

For full-time undergraduates/all post-graduates:

  • The mailing fees of RM10.00 will be charged. Graduates need to enclose a postal order or money order to be made out to “Bendahari UTM”.
  • Return Form K2 to Academic Management Division, Office of Deputy Vice Chancellor (Academic & International) UTM Johor Bahru.

 

For part-time undergraduates (UTMSPACE):

  • The mailing fees of RM10.00 will be charged. Graduates need to enclose a postal order or money order to be made out to “UTMSPACE”.
  • Return Form K2 to UTMSPACE, Centre of Part Time Studies, Level 4, T05 Building, UTM Johor Bahru.

**No convocation attire return slip is required for those who did not attend the ceremony

The graduation fee is compulsory to all graduates. Uncollected degree/diploma & academic transcript will be kept by the university. However, the university will not be held responsible for any loss or damage to the degree/diploma & academic transcript.

 

DEGREE/DIPLOMA & ACADEMIC TRANSCRIPT WILL NOT BE ISSUED:

  • if the graduate fails to pay the convocation fee; or
  • if the graduate fails to return the convocation attire borrowed; or
  • if the graduate fails to return books borrowed from the UTM Library; or
  • if the graduate still have any outstanding debts to any faculty/department of the University; or
  • if the graduate fails to return any material/equipment borrowed from any faculty/department of the University; or
  • if the graduate fails to fulfill the Graduate Tracer Study Survey

 Kindly present any receipt due to the clearance which have been made.

VENUE – FOR POST-GRADUATES & FULL-TIME UNDERGRADUATES:

Counter for degree/diploma & academic transcript collection from 2nd November   – 12th  November 2019:

Stor Jubah
Ground Floor
Dewan Sultan Iskandar Building
UTM Johor Bahru

Operating hours: *Please refer to the Convocation Attire Returning Schedule – https://dvcai.utm.my/convocation/schedule-of-collection-and-returning-of-convocation-attire/

 

Counter for degree/diploma & academic transcript collection starting from  13th November 2019 and onwards:

Academic Management Division
Office of Deputy Vice Chancellor (Academic & International)
Ground Floor, Wing A
Block F54
81310 UTM Johor Bahru

Operating hours:

Sunday – Wednesday          : 8.30am to 12.30pm & 2.30pm to 4.30pm

Thursday                                : 8.30am to 12.30pm & 2.00pm to 3.00pm

 

 

VENUE – FOR PART-TIME UNDERGRADUATES:

Counter for degree/diploma & academic transcript collection on  3rd November – 5th November 2019:

School of Professional and Continuing Education (SPACE)
 Level 1 (Lobby), T05 Building,
81310 UTM Johor Bahru

Operating hours: 11.00am – 8.00pm (3rd November & 4th November 2019) 

Operating hours: 11.00am – 5.00pm  (5th November 2019) 

 

Counter for degree/diploma & academic transcript collection starting from    6th November 2019 and onwards:

School of Professional and Continuing Education (SPACE)
Centre of Part Time Studies, Level 4, T05 Building,
81310 UTM Johor Bahru

Operating hours:

Sunday                            : 8.00am to 3.30pm

Monday – Thursday      : 8.00am – 5.00pm