Student Mobility

Students’ final score/ grade for certain courses that have been taken at partner institutions will be acknowledged by UTM to be transferred back to the students’ related UTM courses.  Regarding the credits transfer, students must first consult with the faculty of study in UTM.

1. Registered as an active student at Universiti Teknologi Malaysia (UTM)
2. Must complete at least one semester study in UTM and must NOT in the last semester study in UTM
3. Have a great point average of 3.0 or higher
4. Possess a good command of the English Language
5. Have good health condition
6. Be physically present in UTM at the time of application
7. Must agree to enroll at the host institution as described in the program plan
8. Must agree to abide by the rules and regulations of the host institution or placement provider.
9. Should demonstrate empathy and understanding of cultural difference
10. Should demonstrate excellent personal skills.
11. Agree to be responsible for the costs incurred.  The students may seeks other sources of sponsors including that provided by UTM to subsidize some expenses including travel, accommodation and insurance expenses.

1. Fill up the Study Abroad Application Form
2. Submit the form along with the supporting documents to UTM International before the deadline of 25th October 2015 for Spring semester (February 2015)  or 25th April 2016 for Fall semester (September).
   
3. Please make sure that you have completed the entire fields on the application form otherwise we could not process it.
4. UTM International will do application review and clarification.
5. If doable, applicant will be invited to come for personality test and an interview session.
6.  We will select the top student among best applicants.
7. The result will announce through applicant’s email on early November.
   

1. Maximum financing of mobility for UTM  students will be five months but students could stay longer (if preferable) at your own expenses.
2. UTM students will receive an amount of €800 per month in a monthly basis with a grant for the round trip ticket according to the distance between Madrid and Johor Bahru.

• Program approval must be applied to Office of Deputy Vice Chancellor (Academic & International) through UTM International at least three(3) months before program starts.  Approval letter will be issued to applicant`s faculty.

Apply for Going Abroad Approval and/or Sponsorship Approval

• Student who involve in any international program is COMPULSORY to apply for going abroad application to Office of Deputy Vice Chancellor (Student Affairs and Alumni).  The application must be submitted at least a month before program start.

Monitor student’s status and academic matters during abroad
Maintain a good relations with UTM International & faculty

• Student must update any activities while abroad to faculty and UTM International. The updates should be submitted online through UTM International Submit Blog Post.

Valid contact information

• Any changes of contact must be informed to faculty and UTM International

Personal risk assessment i.e : health, culture, financial
Respect host institution regulations

• Flight booking, ground transport, airport transfer
• Important contact at host institution:

Arancha Lauder: arancha.lauder@upm.es

Dolores Ajates (Lola) : dolores.aabellan@upm.es

• Travel documents i.e validity of passport, insurance

Health

• Vaccination (if required)
• Health Insurance. ‘Insurans Berkelompok’ purchased by UTM for local students CAN BE USED by students when going abroad. HOWEVER, it is only covered for Permanent disability and death. Students are advised to purchase health insurance when going abroad which covers for the entire period of stay. Bring enough medicine and first aid kit and Medicines. Please contact Office of Student Affairs at 07-553 0513
• Upon arrival, participants may contract an insurance at UPM On- Campus (http://www.oncampus.es/) with price of €29 for the five months.

Visa Application

• Determine visa needed to enter and stay host country
• Application for student visa/pass
• Students are advisable to apply the student visa (six months) once you receive the letter of acceptance.

Academic

• Monitor academic record in AIMS
• Identify courses for registration at host institution

Financial

• Calculate living expenses abroad
• Consider currency exchange

UTM International
Block S19, Universiti Teknologi Malaysia
81310 UTM J0hor Bahru, Johor.

3) Fill up Online Outbound Feedback Form at https://dvcai.utm.my/international/outbound-mobility-feedback-form/.

Note : Certificate will only be issued for those who submit the program report.

• Discuss with student’s academic advisor/deputy dean (academic)/dean of the faculty regarding academic matters and subjects selection at host university and receive acceptance letter from host university before apply to UTM Office of International Affairs
• Inform parents /guardian about participation in study abroad program
• Pay tuition fees at home university (UTM) before depart to host university